Executive Assistant

DSM Talent · 1 month ago
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Location
Remote
Salary Range
$ 850 - $ 1,400 / month
Employment Type
Contractor
Applications Received
42

Application Note: Applying for this Executive Assistant role requires completing a short assessment. After you click Apply, you will be taken to the assessment form. Your application is complete only after the assessment is submitted.


Who We Are

7TI empowers lives digitally, connecting top talent with global leaders and offering elite training in a thriving community, so you can build a future-proof remote career with growth and freedom.


Who We're Looking For

We're searching for a detail-oriented, proactive Operations and Marketing Executive Assistant to run the back office so our founder can focus fully on growth. You genuinely love systems, client care and marketing, and you bring excellent people skills, integrity, obsessive attention to detail and a proactive mindset. This is a full-time remote position, 8 hours a day, 5 days a week, with hours aligned to our US clients. You'll work directly with our founder, inside an agency that runs on an AI operating system (Claude, Notion, Google Workspace), with a real, paid growth path into an operations leadership role. This is a growth-minded role: you will learn creative and campaign work alongside the operations, you will be asked to get campaigns ready and present creatives to clients, and the person in this seat grows with the agency.


Responsibilities:

  • Manage the founder's calendar, booking links, buffers and client call prep packs
  • Monitor client Slack channels and the founder's inbox, acknowledging all messages within 1 hour, answering simple questions with context and routing the rest to the right team member
  • Check and complete the after-call pass for every client call within 24 hours: tasks in Notion with owners and dates, recap email reviewed and sent in the founder's voice, Slack follow-up posted, Innovative Engine sheet updated
  • Own client onboarding administration end to end (e-signature, automatic payment setup and first invoice in the financial software, Slack, Drive, Notion portal, Growth Navigator, Innovative Engine, access checklist)
  • Onboard new team members: rooms, tools, templates, wikis, their Monday plan and Friday report, with a day-one checklist; when someone leaves, cancel their recurring calls and recurring payments the same day
  • Run automatic invoicing from the financial software on the 1st, prior-month commission invoices, 3-step failed-collection chasing, contractor payouts and monthly bookkeeping handoffs
  • Build campaigns, ad sets and ads to the naming convention and UTM specs, and launch approved assets within 24 to 48 hours (never touching budgets)
  • Execute Supermetrics data pulls for audits, diagnostics and client questions
  • Run the daily statics QA queue, email campaign builds and creative inputs through the agency's AI workflows
  • Build and maintain agency operating system elements: Notion databases, client portals, dashboards, the SOP Tracker, and SOPs with Loom
  • Track affiliate payouts, onboard partner networks, and manage the customer service inbox for the internal brand
  • Handle personal life admin for the founder: travel and accommodation bookings, personal appointments and reminders, subscriptions and renewals, purchases and returns, research and vendor quotes, and the occasional personal errand that can be done online
  • Execute creative and campaign tasks from a brief: build statics and short video in Canva or Higgsfield, get the campaign ready in Meta, and present the creatives to the client for feedback
  • Monitor deliverables across the team: what is due, what is late, and chase it before the founder has to


Skills and Requirements

Technical Skills:

  • Advanced proficiency in Notion for system architecture and dashboard creation (required)
  • Daily active use of Claude or similar AI tools for workflow automation and prompt building (required)
  • Proficiency with Google Workspace, Slack and small-business financial and invoicing software
  • Understanding of Meta Ads Manager setup, UTM parameters and campaign building
  • Familiarity with Supermetrics data pulls, Klaviyo, Shopify admin, Zapier or Make, an AI notetaker and Loom
  • Working knowledge of Canva and Higgsfield (or similar AI creative tools) to build and prepare statics and short video from a brief
  • Proficiency with GoHighLevel (funnels, automations, CRM pipelines, email and SMS) for the agency's own marketing is a strong plus

Soft Skills:

  • Meticulous attention to detail with zero tolerance for administrative errors or missed follow-ups
  • Proactive, ownership-driven mindset: anticipates needs without requiring constant direction
  • Exceptional written English with the ability to adopt the founder's personal voice
  • High degree of integrity and strict discretion handling sensitive financial and client data
  • Comfortable being the person who onboards and supports other team members
  • Discreet and organized with personal matters; treats the founder's personal admin with the same care as client work
  • Growth-minded: you want to learn creative and campaign work alongside the operations, and you treat every deliverable as yours to see through
  • Clear, efficient spoken and written English; able to present creatives to a client on a call and take feedback without it needing to be translated

Experience and Qualifications:

  • Senior Associate diploma or Bachelor's Degree
  • 3 to 5 years experience as an EA, Operations Assistant or Marketing Coordinator in a digital agency or e-commerce setup
  • Solid comprehension of core digital marketing concepts (ROAS, CAC, AOV, MER)
  • Bonus: you have lived or worked in the US, and you are comfortable joining client calls


How We Will Help You Succeed

We understand that transitioning into a new role takes time, and we are committed to setting you up for success with the following support:

  • Structured Onboarding: Comprehensive onboarding including Loom video tutorials, workflow guides, the agency operating system map and hands-on training with our tools and processes
  • Clear Expectations: A detailed roadmap of your responsibilities and goals for the first 3, 6 and 12 months, with the scorecard above as the measure
  • Ongoing Support: A Monday plan every week, a Friday review, and regular check-ins with the founder to provide feedback, answer questions and help you overcome challenges
  • Growth Opportunities: We believe in internal growth and provide opportunities for career advancement into roles like Operations Lead or Chief Operating Officer (COO)
  • Collaborative Culture: A team that values open communication, collaboration and innovation
  • Work-Life Balance: Despite being a remote position, we emphasize maintaining a healthy balance between work and personal life


Employment Type

This is an independent contractor engagement.

Please add the word “Engine” at the beginning of your answer to: Why are you interested in this position?


Compensation

Salary Range: $850 - $1,400 per month