Executive Assistant

7TI · 4 months ago
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Location
Remote
Salary Range
$ 1,100 - $ 1,500 / month
Employment Type
Contractor
Applications Received
0

Application Note: Applying for this Executive Assistant role requires completing a short assessment. After you click Apply, you will be taken to the assessment form. Your application is complete only after the assessment is submitted.


Who We Are

7TI empowers lives digitally, connecting top talent with global leaders and offering elite training in a thriving community, so you can build a future-proof remote career with growth and freedom.


Who We're Looking For

We are seeking a motivated and detail-oriented Executive Assistant who is passionate about creating clarity, reducing friction, improving communication, protecting time and energy, and increasing operational efficiency for executive leaders. Full Time Remote Position. Loves this type of work. Exhibits excellent people skills, integrity, and attention to detail, as well as a proactive mindset. The position requires committing to 8 hours a day, 5 days a week, working during night shifts from 9:00 PM - 6:00 AM Philippine Time (Converts to 8:00 AM - 5:00 PM CST) because our clients are in the US.


Responsibilities:

  • Manage W2 and 1099 payroll processing accurately and on schedule using Gusto.
  • Oversee business banking operations, balance tracking, and transaction categorization using Mercury.
  • Execute and reconcile international contractor and vendor payments via Wise.
  • Generate, send, and track client invoices using Bonsai to maintain healthy cash flow and receivables.
  • Maintain and update profitability tracking spreadsheets to provide leadership with clear financial visibility.
  • Navigate and manage complex vendor portals, ensuring timely billing, renewals, and compliance.
  • Build, organize, and optimize internal operational workflows and financial documentation systems.
  • Conduct regular audits of financial records and operational procedures to ensure accuracy and compliance.


Skills and Requirements

  • Background: Proven experience in accounting, bookkeeping, or operations management.
  • Key Traits: High attention to detail, extremely competent with money, and comfortable building and organizing complex systems.
  • Technical Proficiency: Hands-on experience with Gusto (W2 & 1099 payroll), Mercury (business banking), Wise (international payments), Bonsai (generating invoices), spreadsheets (profitability tracking), and complex vendor portals.
  • Exceptional organizational and problem-solving skills with an ability to manage multiple financial timelines.
  • Strong written and verbal communication skills for vendor and internal team coordination.
  • High level of discretion, integrity, and trustworthiness when handling sensitive financial data.


How We Will Help You Succeed

We understand that transitioning into a new role takes time, and we are committed to setting you up for success with the following support.

  • Structured Onboarding: Comprehensive onboarding with Loom video tutorials, workflow guides, and hands-on training.
  • Clear Expectations: Detailed roadmap of your responsibilities and goals for the first 3, 6, and 12 months.
  • Ongoing Support: Regular check-ins with leadership to provide feedback and overcome challenges.
  • Growth Opportunities: Career advancement into roles like Operations Lead or Chief Operating Officer (COO).
  • Collaborative Culture: Team environment that values open communication, collaboration, and innovation.
  • Work-Life Balance: Emphasis on maintaining a healthy balance between work and personal life.


Employment Type

This is an independent contractor engagement.

Please add the word “Panther” at the beginning of your answer to: Why are you interested in this position?


Compensation

Salary Range: $1,100 - $1,500 per month